How Caldwell County Schools Achieved School Transportation Budget Efficiency with EZRouting
School transportation budget efficiency is one of the biggest challenges facing district leaders today. For Jay McCarraher, Director of Transportation at Caldwell County School District in North Carolina, the numbers tell the story.
Before implementing EZRouting, Caldwell County’s transportation department was operating at roughly 84 to 85% efficiency. The district — which serves 11,311 students across 26 schools with a fleet of 94 buses — was consistently falling short of its budget targets, requiring extra funding from the county at the end of each year.
In this video, Jay describes what changed after his team transitioned to EZRouting’s cloud-based routing platform.
Today, Caldwell County operates at 96 to 97% efficiency. That improvement has allowed the department to operate entirely within the budget the state provides. As Jay puts it: “The county doesn’t have to give me extra money at the end of the year. That is huge.”
That kind of school transportation budget efficiency doesn’t come from a single fix. EZRouting gave Caldwell County the tools to streamline daily routing, reduce redundant processes, and maximize the resources the district already had. Routing tasks that once required 15 steps now take two. Staff who previously spent hours on manual updates now complete their daily routing work in under 20 minutes.
The result is a transportation department that runs leaner without running thin. Jay is clear about what made the difference: “Bar none, without EZRouting, I would not be where we’re sitting at as far as being able to operate in the black.”
Watch the video to hear Jay’s full perspective on how EZRouting helped Caldwell County achieve sustainable school transportation budget efficiency.
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