Program Management

Streamline Every Aspect of Program Operations

Purpose-built solutions for 21CCLC-funded programs, OST program management, and McKinney-Vento eligible student support that simplify compliance, streamline operations, and showcase program impact.

Key Solutions

Trusted by Thousands. Proven by Time.

Managing OST or 21CCLC programs and student support services shouldn’t consume your entire day with paperwork and manual tracking. Our program management solutions automate the complex requirements of federally or locally funded programs while giving you the data and insights needed to more effectively support students, demonstrate impact, and secure continued funding.

Districts across the country rely on Pathwise to manage participation, track services, measure outcomes, and demonstrate program impact
More than 30 years helping directors run exceptional 21CCLC, OST, and McKinney-Vento programs with less paperwork
Automated reports aligned to every section of the federal 21APR, no spreadsheet gymnastics required

21CCLC Program Management & Reporting

Built specifically for 21st Century Community Learning Center-funded after-school programs with 21APR-aligned reporting that makes federal compliance a breeze.

Participant enrollment with eligibility tracking and documentation
Activity and session management for diverse programming offerings
Attendance tracking with mobile-friendly check-in systems
Academic progress monitoring linked to school-day performance data
Automated 21APR reporting that generates required federal submissions
Real-time dashboards for program oversight and performance monitoring

OST Program Management

Comprehensive oversight for all out-of-school time programs

For Fee-Based Programs

Online registration, wait listing, automated billing, payment processing, and family communication that handles the business side of program management, even for geographically dispersed programs.

For Grant-Funded Programs

Compliance tracking, participant documentation, outcome measurement, and reporting tools aligned with specific funding requirements.

Unified Dashboard

Real-time visibility across all programs with enrollment tracking, financial management, and impact measurement in one platform.

What You Get:

Easy online registration with forms customizable by program
Attendance tracking with family notification integration
Staff scheduling and notification tools
Financial management for fees, scholarship/subsidy students, and 21CCLC grant tracking
Program evaluation tools with outcome measurement
Parent communication with multilingual support

McKinney-Vento Eligible Student Management

The Reality

Students experiencing homelessness need immediate support. Federal requirements demand comprehensive documentation. Districts need seamless coordination between schools and outside service providers.

The Solution

Complete case management platform designed specifically for McKinney-Vento eligible student services with inter-district and partner coordination tools.

Core Capabilities:

At-risk student identification and eligibility determination workflows
Service coordination across schools and external service providers
Transportation assistance tracking and documentation
Compliance reporting that meets federal documentation requirements
Resource coordination with community partners and service providers

Why Program Directors Choose Pathwise

Data That Tells Your Story

Built-in analytics and reporting tools that demonstrate program impact for stakeholders, funders, and community partners.

Real-Time Operations

Live dashboards, mobile attendance, and automated notifications that keep programs running smoothly without constant manual oversight.

Compliance Made Simple

Federal and state requirements built into every workflow — from initial enrollment through final reporting.

Ready to Streamline Your Program Management?

Let's discuss how Pathwise can help you reduce administrative burden, ensure compliance, and focus on program quality.